Careers

Department: Development
Reports to: Chief Development Officer

About the Role:

The Manager of Special Events is key member of the Coalition for the Homeless’ Development team and works under the Chief Development Officer and organization leadership to plan and implement the Coalition’s fundraising and cultivation events. The Manager of Special Events is a highly organized and results-driven professional with excellent communication skills, an ability meet deadlines and manage parallel workflows, and who is comfortable interacting with people from a wide range of backgrounds.

The Manager administers and coordinates all activities related to the Coalition’s fundraising events and assists in other special projects. The Manager oversees all aspects of the events, including managing vendors; consultants; benefit committees; sponsorships; invitations and save-the-dates; venues; catering; décor; budgeting, finance tracking, and financial reports; and meeting agendas and minutes. The Manager works closely with volunteers, event committees, Development staff, and the Chief Development Officer to ensure that events are properly and efficiently managed. The Manager performs all job duties consistent with the mission and goals of the Coalition and will be expected to become familiar with and be able to communicate information about the Coalition’s programs and advocacy work.

Responsibilities Include:

The Manager of Special Events shall:

• Formulate an effective events-revenue strategy and plan, raising more than $1 million annually;
• Plan and manage all event logistics, and establish and abide by priorities, guidelines, timelines, and procedures to effectively manage the events;
• Schedule and facilitate all event planning meetings with consultants, vendors, volunteers, committees and relevant Coalition staff, and serve as principal agency contact for all parties involved with events;
• Develop event vendor specifications and negotiate contracts for special events, and ensure that vendors and consultants perform in accordance with contract requirements;
• Oversee the development, design, editing and compilation of all event-related materials, including invitations, save-the-dates, press releases, general event information brochures, programs, and listings;
• Manage the printing and mailing of invitations and other printed and electronic materials for all events, as well as manage RSVPs, thank-you letters, and all other materials;
• In coordination with Development staff, solicit gifts of all types in support of special event functions and enter all relevant information in Salesforce donor management system;
• Maintain friendly and effective relationships with all relevant vendors, volunteers, donors, committees, board members, and potential sponsors;
• Facilitate event committee meetings in an organized and efficient manner;
• Research potential event sponsors, honorees, keynote speakers, and celebrity spokespeople, and write proposals and pitches in collaboration with consultants and Development staff;
• Maintain and increase the brand and public standing of the Coalition through high profile events;
• Coordinate the drop-off, pick-up, handling, and shipping of approximately 100 auction items within a tight timeline.
• Recruit, train, orient, and organize volunteers for each event to ensure that volunteers are fully prepared and supported;
• In collaboration with leadership, develop strategies to engage donors and prospects in Coalition events and activities;
• Track all income and expenditures, and prepare budgets, cost and revenue projections, variance reports, year-to-year comparison reports, and other status reports for events as needed and as requested.
• Coordinate the processing of vendor and consultant invoices with the Finance Department;
• Participate in regular supervision with the Chief Development Officer;
• Participate in monthly staff and other meetings, such as in-service training and staff development, and orientation activities;
• Perform all other duties as may be assigned by the Chief Development Officer or Coalition leadership.

Requirements: BA/BS and not less than four years of nonprofit event planning experience are required. Exceptional verbal, written, interpersonal, time management, and organizational skills are required. Must have ability to effectively manage multiple projects with multiple priorities and stay on strict deadlines. Must be extremely driven and able to work independently. Familiarity with high profile events and Salesforce preferred. Familiarity with the NYC contemporary art world is a plus.

Salary: $85,000-$95,000

APPLY NOW

People of color and formerly homeless individuals are encouraged to apply.

The Coalition for the Homeless is an Equal Opportunity Employer.